EVENT REQUEST FORM v2025

Form to request room(s) at St. David's Episcopal Church.

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Name Name First Last
Email
Want to Include Anyone Else?
Do you want to have the Event Request notification sent to anyone else?

Want to Include Anyone Else?
Do you want to have the Event Request notification sent to anyone else? Yes No
Additional Emails to Receive Notification
Are you a St. David's Staff Member?

Are you a St. David's Staff Member? Yes No
Please indicate the name of the St. David's Staff person who is helping/working with you on this event. If no staff, type NA.
Maximum of 30 characters allowed. Currently Entered: 0 characters.
Type of Request - Select one.

Type of Request - Select one. New Event New Meeting Change of Booked Event Cancellation of Booked Event Room Closure (Maintenance or Other)
Is this an Internal or Staff-Sponsored Event?

Is this an Internal or Staff-Sponsored Event? Internal Church Event (St. David pays) External Staff-Sponsored Event (you or someone else pays)

This form is designed for internal church events, events for which St. David's assumes the cost. If you are a member of staff and would like to schedule an event for a group for which you are a part or for which St. David's will not pay, please contact Alexis Washington, Director of the Space.
Room(s) Availability Verified on eSpace?

Room(s) Availability Verified on eSpace? Yes, I have verfied No, I have not verified
VERIFICATION IN eSPACE
Please check for time and space availability on eSpace, as well as other events that might affect the success of your event, such as setup/teardown and hospitality services.
LATE REQUESTS
Event requests received fewer than 10 business days in advance (except funeral events), must also be approved by the parish administrator.
Event Name
All events must have a clear and specific name. Select one.
Maximum of 100 characters allowed. Currently Entered: 0 characters.
Event Category(ies)

Event Category(ies) Admin/Maintenance Adult Formation Advocacy All Parish Cafe Divine Children Childrens Choirs Committee Meeting Communications Community Engagement Family Fellowship Funeral Holy Grounds Holy Week Meeting Music Newcomer Outreach Prayer Retreat Staff Stewardship The Abbey Wedding Worship Worship Support Young Adult Youth
Date of Event
For Recurring events, Enter the Event Start Date. Date of Event
For Recurring events, Enter the Event Start Date. / MM / DD YYYY
Day of the Week
Be sure the day correctly correlates to the Date.
Event Start Time
Indicate Set-up Time below. Event Start Time
Indicate Set-up Time below. : HH MM AM/PM
Event End Time
Indicate Tear Down below. Event End Time
Indicate Tear Down below. : HH MM AM/PM
Additional Time Needed.
Will you need additional time before or after the event (to decorate, test, AV, clean up, etc.)? This is NOT how much time facilities may need to prepare or break down the space(s).

Additional Time Before Additional Time Needed.
Will you need additional time before or after the event (to decorate, test, AV, clean up, etc.)? This is NOT how much time facilities may need to prepare or break down the space(s).

Additional Time Before : HH MM AM/PM
Additional Time After
Enter the time you will need access to the location(s) AFTER the event to clean up, etc. Additional Time After
Enter the time you will need access to the location(s) AFTER the event to clean up, etc. : HH MM AM/PM
Is this a Recurring Event?

Is this a Recurring Event? Yes, it will recur on the following pattern. No, this is a one-time event.
Recurrence
How often will the event recur? *Exceptions can be made with approval. * If event is scheduled to the end of the year you will automatically be sent a reminder to complete the form for the next year.

Recurrence
How often will the event recur? *Exceptions can be made with approval. * If event is scheduled to the end of the year you will automatically be sent a reminder to complete the form for the next year. Daily Weekly (on the same day of the week. Monthly (on the same day fothe Xth week of the month) Annually Other Recurrence Pattern - Please provide details
Same Day of the Week
(Indicate the day of the week event will take place weekly)

Same Day of the Week
(Indicate the day of the week event will take place weekly) Sunday Monday Tuesday Wednesday Thursday Friday
End Recurrence After
(Please enter the date of the last event. Events will only be scheduled through the end of the current year.) End Recurrence After
(Please enter the date of the last event. Events will only be scheduled through the end of the current year.) / MM / DD YYYY
Any Known Exceptions to the Recurrence?
(Will you be skipping/changing a date in the recurrence pattern, e.g. spring break, holidays, Holy Week, etc.)

Any Known Exceptions to the Recurrence?
(Will you be skipping/changing a date in the recurrence pattern, e.g. spring break, holidays, Holy Week, etc.) Yes No
Recurrence Exceptions
(Indicate any known exceptions below.

EVENT REQUEST FORM v2025

EVENT REQUEST FORM v2025

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