2022 CYC Convention

Registration Information

Registration is to be managed through the local parish! High school youth must be accompanied by a chaperone.

The local parish assumes all responsibility for its participants, including initial registration and collection of fees, appropriate adult to youth chaperone ratio (1-10), transportation to and from the event, housing arrangements, transportation, etc.

Before proceeding, you will need the following for each person you register:

1) Name, Phone, Email, Address, DOB, and Sex
2) Adult Chaperone Name (every youth must have a designated adult chaperone before registering)
3) Emergency Contact Information
4) Medical Information & Dietary Restrictions
5) Completed & Signed "Participant Code of Conduct, Medical Consent, & Media Release Statements" (see CYC Convention Handbook on dohyouth.org/convention).

For all adults (18+ AND out of high school), you will also need the completed and signed "Adult Diocesan Safe Environment Policy Statement" (see CYC Convention Handbook on dohyouth.org/convention).

Deadlines:
Late Registration: March 15-21 ($100)

Refund Policy: Full refunds if canceled on or before
March 1; $35 cancellation fee if cancelled March 2-21; No refunds after March 21.

Financial Assistance: If you need financial assistance, please contact us before registering. Financial aid is available through the For Youth By Youth Scholarship. See more information online at dohyouth.org/fyby

Group Registration: You may register up to 10 people - both youth and adults - with this registration form. You will need all of the information listed below to complete the registration. If you need to register more, then you will need to complete the form twice or submit single registrations.

Payment: We prefer that you make your payment online with a credit/debit card when you submit your registration. In extenuating circumstances, you may pay by check after submitting your registration online.

To pay by check, please send a copy of the invoice with a check, payable to "Diocese of Helena" that includes "CYC Convention" in the memo, to the Chancery at:

Diocese of Helena
OYYAM
P.O. Box 1729
Helena, MT 59624

Some Definitions/Notes:

Youth Minister (Group Leader): Staff or volunteer adult (21+) who will be organizing a group to attend CYC Convention. When registering a "Group," you may register both your youth and adult chaperones. Register a single youth or adult with the other options.

Adult - 18+: An adult who is 18 years old AND is not in high school. Only those who are 21+ may serve as an official Adult Chaperone who counts towards the 10:1 youth-to-chaperone ratio. Those who are 18-20 and not in high school are welcome to participate as an Assistant Chaperone with a local parish/school.

Youth Participant: A minor in grade 9-12 who will attend CYC Convention. (This includes CYC Board members.) Children not in high school (e.g. infants/toddlers) are welcome to participate IF ACCOMPANIED BY THEIR PARENT; please contact Kevin if you plan to bring a child. Youth may NOT register themselves; they must register via a parish and confirm an Adult Chaperone.

Parents/Guardians, please do not register your child until they have confirmed with the parish Youth Minister/Group Leader that an Adult Chaperone will assume responsibility for his/her child.

Priest/Religious/Exception: Any priest, religious, or other person not included in the other categories. Please contact Kevin for the password before continuing: kmolm@diocesehelena.org

Payments: After registering, you may pay with a card or print an invoice and submit payment by check to the Diocese.